All international students who will be under 18 years of age when they commence their course must prove they have adequate accommodation and welfare arrangements in place to obtain a student visa. A student under 18 that is not living with a parent or an approved relative will need the institution to approve their accommodation and welfare arrangements and issue a Confirmation of Appropriate Accommodation and Welfare (CAAW) form together with an electronic Confirmation of Enrolment (eCOE). The form is to be filled out by the student’s parent/legal guardian when the student will be under 18 years of age at the commencement of their course. If the Institution approves a CAAW form for the student under 18, they cannot travel to Australia before the commencement date of their welfare arrangements, as per the details contained in the CAAW.

The form must be submitted at least four weeks prior to the commencement of the course, together with proof of payment for on campus accommodation OR an agreement with a homestay provider AND an agreement with ISA for welfare services.
Please check ICMS Under 18 policy

Section 1: Student details

ICMS term start date *
Month Year
Please select month and year

Section 2: Parent/guardian contact details

Current residential address: *
 Please fill all the fields below
Contact phone number

Section 3: Welfare Arrangements

It is the student’s responsibility to seek approval from ICMS for any changes to their accommodation or welfare arrangements and must advise ICMS immediately of any changes to these arrangements.

Parents/or legal guardian to nominate accommodation/welfare arrangement.
Please tick ONE option only: *
Accommodation Arrangements *
 This section should be completed by the student’s parents or legal guardian intending to apply, or having already been approved by the Department of Home Affairs (DHA), to provide care arrangements. For further details please see the DHA website www.immi.gov.au or the Student Visa Application Form 157A, Nomination of a Student Guardian Form 15N, and Application for a Student Guardian Visa Form 157G.
First Name
Last Name
Relationship with the student
Passport Number
Email address
Address (Country, city, postcode, address)
I agree and understand the information provided above is part of the student’s Conditions of Enrolment. I confirm the details provided are true and correct. I will inform ICMS should changes occur regarding my child’s guardianship or care arrangements.
Parent/Legal Guardian signature *
The student will reside at ICMS Accommodation during his/her studies at the institution, and being under 18 years of age. I have applied and confirmed a place at ICMS Accommodation with proof of payment attached. *


I agree that while I am studying in Australia as a Under 18 student, I will stay with the following Homestay provider.

Only sign this once all the Homestay details are completed and fees have been paid.

Homestay provider details *

I understand that as a Parent/Legal Guardian of the student, I have confirmed the accommodation and welfare written on this form with Homestay provider.

Parent/Legal Guardian signature *

Section 4: Arrival in Sydney

Students under the age of 18 years requiring the Confirmation of Appropriate Accommodation and Welfare (CAAW) Arrangements letter must, upon arrival in Sydney, be picked up by Welfare services.

ICMS will only agree to your CAAW arrangements if you agree to arrive in Sydney no earlier than 7 days prior the commencement date of your course.

Please note: Prior to the commencement date of your course, you will need to send to ICMS or ISA confirmation of your itinerary and arrival details into Sydney.


Date advised must not be earlier than 7 days prior to course commencement.

Please provide arrival details to Sydney if you have already booked the flights

I understand that arrival is a maximum of 7 days prior to course commencement and that I must go directly to my approved accommodation. I also understand that I must provide flight arrival details when requested by the accommodation provider

Section 5: Declaration

Declaration statement: * 🛈
I agree *
Parent/Legal Guardian signature *
Student's signature *
International College of Management, Sydney Pty Ltd ACN 003 144 045 ATF The ICTHM Trust ABN 54 174 259 919, trading as International College of Management, Sydney and Aspire Institute, Aspire English, International Sport College of Australia CRICOS Provider Code: 01484M, RTO Code: 90851, TEQSA ID: PRV12025